The Corporation of the City of Grand Forks

Regular Meeting

AGENDA

Meeting #:	R-2019-14
Date:	Monday, August 12, 2019 at 7:00 P.m. - 8:00 P.m.
Location:	7217 - 4th Street, City Hall Council Chambers

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1.

CALL TO ORDER

2.

ADOPTION OF AGENDA

a.

Adopt agenda

August 12, 2019, Regular Meeting agenda

• Recommendation

  THAT Council adopts the August 12, 2019, Regular Meeting agenda as presented.

3.

MINUTES

a.

Adopt minutes - Regular

July 15, 2019, Regular Meeting minutes

• Recommendation

  THAT Council adopts the July 15, 2019, Regular Meeting minutes as presented.

b.

Adopt minutes - Public Hearing

July 15, 2019, Public Hearing minutes

• Recommendation

  THAT Council adopts the July 15, 2019, Public Hearing Meeting minutes as presented.

c.

Adopt minutes - Special to go In-Camera

July 15 and July 23, 2019, Special to go In-Camera Meeting minutes

• Recommendation

  THAT Council adopts the July 15 and the July 23, 2019, Special to go In-Camera Meeting minutes as presented.

4.

REGISTERED PETITIONS AND DELEGATIONS

5.

UNFINISHED BUSINESS

6.

REPORTS, QUESTIONS AND INQUIRIES FROM MEMBERS OF COUNCIL

a.

Reports of Council

Councillors

• Recommendation

  THAT all reports of Council at the August 12, 2019, Regular Meeting be received.

7.

REPORT FROM COUNCIL'S REPRESENTATIVE TO THE REGIONAL DISTRICT OF KOOTENAY BOUNDARY

a.

Verbal Report - RDKB Representative

Verbal report from Council's representative to the Regional District of Kootenay Boundary

Read the RDKB agendas here: https://rdkb.civicweb.net/filepro/documents/314

• Recommendation

  THAT Mayor Taylor's report on the activities of the Regional District of Kootenay Boundary, given verbally at this meeting be received.

8.

RECOMMENDATIONS FROM STAFF FOR DECISIONS

a.

Fire Department Capital and Operating Budget re-allocation

Emergency Services / Corporate Services

• Recommendation

  THAT Council approves the following items: 1. Remove the Capital Project “Command Vehicle 2” - $80,000, 2. Create a new Capital Project “Fire Dept. Equipment” - $27,000, 3. Allocate an additional $53,000 to the Fire Department Operating Budget; and directs staff to amend the Five-Year Financial Plan bylaw to include these changes.

b.

Voting Delegates – Municipal Insurance Association of BC

Corporate Services

• Recommendation

  THAT Council appoint ________________ as delegate to the Municipal Insurance Association of BC Annual General Meeting and ________________ and ________________ as alternate delegates.

c.

Funding Source – 70th Avenue lots A-D

Corporate Services

• Recommendation

  THAT Council determine to fund the completed purchase of the four lots legally described as: Lot A, DL 380, SDYD, KAP22999; Lot B, DL 380, SDYD, KAP22999; Lot C, DL 380, SDYD, KAP22999; Lot D, DL 380, SDYD, KAP22999 from the Land Sales Reserve.

• Recommendation

  THAT Council directs Staff to include the change as part of the financial plan amendment process.

d.

Formal Designation of the “Market District”

Development, Engineering and Planning

• Recommendation

  THAT Council receives this report for information.

• Recommendation

  THAT Council designates the properties along Market Avenue as a distinct geographical area in the City entitled “The Market District” for purposes of land use management, signage design, urban design, tourism development and revitalization initiatives.

e.

Wayfinding Strategic Plan Rural Dividend Fund Application

Development, Engineering and Planning

• Recommendation

  THAT Council directs staff to apply for the Rural Dividend Fund for $40,000 of a $50,000 Wayfinding Strategic Plan.

f.

Strategies to Increase Affordable and Attainable Housing Options in Grand Forks

Development, Engineering and Planning

• Recommendation

  THAT Council delegate the issuance of Development Permits for Garden Suites to City Staff.

• Recommendation

  THAT Council direct staff to:

  1) Obtain servicing and development costs, undertake financial and feasibility analyses and report back to Council on the potential City-initiated housing projects outlined in this report (and listed in Appendix “A”); 2) Move forward with advertising and communications to heighten awareness in the community about secondary and garden suites, tiny homes and infill housing opportunities; and 3) Waive the development and building permit fees for garden and secondary suites in the City.

g.

Revised Policy 802 - Procurement

Financial Services

• Recommendation

  THAT Council approves Procurement Policy 802, Revision version 2.

h.

Audit Services for years ending December 31, 2019 and December 31, 2020

Financial Services

• Recommendation

  THAT Council approves the City’s entering into a contract with KH Burch Kientz Inc. for audit services for the 2019 and 2020 fiscal years.

• Recommendation

  THAT Council appoints KH Burch Kientz Inc. as auditors for the 2019 and 2020 fiscal years.

9.

REQUESTS ARISING FROM CORRESPONDENCE

10.

INFORMATION ITEMS

a.

Q2 2019 Financial Reports

Chief Financial Officer

b.

Flippin Fun Gymnastics

Letter of request for multi-purpose location

c.

Grand Forks Community Trails Society

Email of concern for the Trans Canada Trail between Coalshute and Central

d.

Heather, Chilliwack, BC

Email of good remarks regarding our Campground Attendant

11.

BYLAWS

a.

Bylaw No. 2039-A7 Proposed Rezoning from R1 to R2 at 2680 - 75th Avenue

Development, Engineering & Planning

• Recommendation

  THAT Council approves the variance request for relaxation of the rear yard setback from 6.0m to 2.72m on proposed Lot 2.

• Recommendation

  THAT Council gives Fourth reading to Zoning Bylaw Amendment Bylaw 2039-A7.

b.

Bylaw Amendment No. 2039-A8 Proposed Rezoning of approx. 0.3399 Hectare (0.84 acre) parcel from Highway Commercial to Tourist Commercial

Development, Engineering & Planning

• Recommendation

  THAT Council give first and second readings to Zoning Bylaw Amendment No. 2039-A8 at the August 12, 2019, Regular Council Meeting.

• Recommendation

  THAT Council waive the $1,000.00 rezoning application fee.

• Recommendation

  THAT Council direct staff to move forward with the legislative requirements for the rezoning.

12.

LATE ITEMS

13.

ITEMS RELEASED FROM IN-CAMERA

a.

Release of In-Camera Minutes

July 15, 2019 - Minutes regarding Roxul Inc. Group - Licence of Occupation for City owned land

No Resolution of Council is necessary.

14.

QUESTIONS FROM THE PUBLIC AND THE MEDIA

15.

ADJOURNMENT