The Corporation of the City of Grand Forks

Regular Meeting

AGENDA

Meeting #:	R-2018-09
Date:	Monday, May 07, 2018 at 7:00 P.m. - 8:00 P.m.
Location:	7217 - 4th Street, City Hall Council Chambers

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1.

CALL TO ORDER

2.

ADOPTION OF AGENDA

a.

Adopt agenda

May 7, 2018, Regular Meeting agenda

• Recommendation

  THAT Council adopts the May 7, 2018, Regular Meeting agenda as presented.

3.

MINUTES

a.

Adopt minutes - Special to go In-Camera

April 23, 2018, Special to go In-Camera Meeting minutes

• Recommendation

  THAT Council adopts the April 23, 2018, Special to go In-Camera Meeting minutes as presented.

b.

Adopt minutes - Regular

April 23, 2018, Regular Meeting minutes

• Recommendation

  THAT Council adopts the April 23, 2018, Regular Meeting minutes as presented.

4.

REGISTERED PETITIONS AND DELEGATIONS

5.

UNFINISHED BUSINESS

6.

REPORTS, QUESTIONS AND INQUIRIES FROM MEMBERS OF COUNCIL

a.

Written Reports of Council

Corporate Officer's Report

• Recommendation

  THAT all written reports of Council submitted to the May 7, 2018, Regular Meeting be received.

7.

REPORT FROM COUNCIL'S REPRESENTATIVE TO THE REGIONAL DISTRICT OF KOOTENAY BOUNDARY

a.

Verbal Report - RDKB Representative

Corporate Officer's Report

Verbal report from Council's representative to the Regional District of Kootenay Boundary

Read the RDKB agendas here: https://rdkb.civicweb.net/filepro/documents/314

• Recommendation

  THAT Mayor Konrad's report on the activities of the Regional District of Kootenay Boundary, given verbally at this meeting be received.

8.

RECOMMENDATIONS FROM STAFF FOR DECISIONS

a.

Sewer Phasing Plan Draft Report

Development and Engineering

• Recommendation

  THAT Council adopts the Sewer Phasing Plan report.

b.

Request for Waiving Development Fees

Development and Engineering

• Recommendation

  THAT Council considers suspending Development Cost Charges and waiving Building Permit and water/sewer connection inspection fees for the BC Housing development at Lot 1, District Lot 380 SDYD Plan KAP85777;

  AND FURTHER THAT Council directs staff to initiate development of a Development Cost Reduction Bylaw to enable reduction of Development Cost Charges for this and other eligible developments.

c.

James Donaldson Park Accessibility Upgrades

Development and Engineering

• Recommendation

  THAT Council approves the Grand Forks International Baseball (GFI) Tournament Organizing Committee undertaking accessibility improvements to James Donaldson Park;

  AND FURTHER THAT Council approves in-kind contributions of labour and materials, if necessary for completion of the project, to a maximum contribution of $________.

d.

Service Sustainability Assessment Tool

Corporate / Administration

• Recommendation

  THAT Council adopts the Service Sustainability Assessment Tool as a reporting tool for use towards determining the City’s performance measurements.

e.

Tree Policy

Outside Works

• Recommendation

  THAT Council adopts Urban Forest Policy #1105.

9.

REQUESTS ARISING FROM CORRESPONDENCE

10.

INFORMATION ITEMS

a.

Quarter 1 2018 Financials

Chief Financial Officer

• Recommendation

  THAT Council receives for information the memo from the Chief Financial Officer regarding the Quarter 1 2018 Financials.

b.

Citizens for Safe Technology

Thank you letter regarding UBCM Microcell Resolution

• Recommendation

  THAT Council receives for information the letter of thank you on behalf of Citizens for Safe Technology regarding the UBCM Microcell Resolution.

c.

Ministry of Forests, Lands, Natural Resource Operations and Rural Development

Letter of proposal to adopt Saddle Mountain as official name for an unnamed peak east of Saddle Lake Regional Park

• Recommendation

  THAT Council determines to approve the proposed name of 'Saddle Mountain' to the unnamed peak east of Saddle Lake Regional Park and west of Grand Forks in Area D and directs staff to advise the BC Geographical Names Office of the City's approval.

d.

RDKB - Kettle River Watershed Authority

Letter of appreciation for funding support for Outreach Program.  Council has previously approved the $15,000 in the Financial Plan and the funds are scheduled to the RDKB remittance.

• Recommendation

  THAT Council receives for information the letter of appreciation for funding support from the RDKB - Kettle River Watershed Authority.

e.

GFI Organizing Committee

Letter of improvements to James Donaldson Park

• Recommendation

  THAT Council receives for information a letter of improvements as per Grand Forks International Organizing Committee to James Donaldson Park.

11.

BYLAWS

a.

Bylaw 2046 - 2018 Tax Rates

Chief Financial Officer

• Recommendation

  THAT Council gives final reading to the 2018 Tax Rates Bylaw, No. 2046.

b.

Bylaw 2047 – Freedom of Information and Protection of Privacy Update

Corporate Services

• Recommendation

  THAT Council gives final reading of the proposed Freedom of Information and Protection of Privacy Bylaw No. 2047.

c.

Bylaw 2048 – Records and Information Management Program Bylaw update

Corporate Services

• Recommendation

  THAT Council gives final reading of the proposed Records and Information Management Program Bylaw No. 2048.

12.

LATE ITEMS

13.

QUESTIONS FROM THE PUBLIC AND THE MEDIA

14.

ADJOURNMENT