The Corporation of the City of Grand Forks
Public Feedback Session
AGENDA

Meeting #:	PFS-2020-02
Date:	Monday, June 15, 2020 at 2:00 P.m. - 2:30 P.m.
Location:	7217 - 4th Street, City Hall Council Chambers

---

1.

Call to Order

The Chair will call the Session to Order:

(a) The purpose of this Session is to consider applications made to City Council and to hear public feedback with regard to those applications.

(b) All persons who believe that their interest in property within the boundaries of the City is affected by the application(s) shall be afforded a reasonable opportunity to be heard or to present written submissions respecting matters contained in the application(s) that are the subject of this Session. No one will be or should feel discouraged or prevented from making their views known. This Session is open to the public and all representations to Council form part of the public record. A live video and audio feed may be broadcast and recorded by GFTV.

(c) All information, correspondence, petitions or reports that have been received concerning the application(s) have been made available to the public. The correspondence and petitions received after June 10, 2020 (date of notification) are available for inspection during the course of this Session and are located on the information table in the foyer of the Council Chamber.

(d) Members of Council may ask questions, if they so wish; however, the main function of Council members is to listen to the views of the public. It is not the function of Council to debate the merits of the proposed application(s) with individual citizens or with each other at this Session.

(e) Council debate on the proposed application(s) is scheduled to take place during the next Regular Council meeting after the conclusion of this Session. It should be noted, however, that for some items a final decision may not be able to be reached at that meeting.

(f) It must be emphasized that Council will not receive any representation from the applicant or members of the public after conclusion of this Session.

(g) During a Public Feedback Session, people sometimes become enthusiastic or emotional. Regardless of whether you favour or oppose any application or argument, please refrain from applause or other expressions of emotion. Restraint enables others whose views may or may not coincide with your own to exercise their right to express their views and have them heard in as impartial a forum as possible.

2.

Notification of Meeting

3.

Individual Application Submissions

a.

Temporary Use Permit - 2420 68th Avenue

Development, Engineering and Planning // Chuck Varabioff

This TUP request was presented to Council at the May 25th Regular Meeting, with the proponent appearing as a delegate by Zoom videoconference.  The original delegation request has been attached to the agenda as previously received.

Council passed resolution R118/20/05/25:

THAT Council directs Staff to move forward with the process of a Temporary Use Permit to Chuck Varabioff for the Drive-In Theatre request on 68th Avenue.

Also attached is the RFD which will be before Council at the June 15 Regular Meeting.

4.

Adjournment

5.

Procedure on each Application Submission

(a) Brief description of the application by City Staff (Planning Department);

(b) The Chair will request that the Corporate Officer indicate all information, correspondence, petitions or reports received for the record.

(c) The applicant is requested to make representation to Council regarding the project and is encouraged to limit their presentation to 15 minutes.

(d) The Chair will call for representation from the public in attendance as follows:

1. The microphone at the delegates table has been provided for any person(s) wishing to make representation at the Session.
2. The Chair will recognize ONLY speakers at the delegation table.  [COVID-19:  Delegates will join electronically and will be recognized and admitted to the meeting in turn.]
3. Those who wish to speak concerning the proposed bylaw should, at the appropriate time, commence your address to the Council and the meeting by clearly stating your name and address.  A sign-in sheet is provided at the delegation table and speakers should print their name and address legibly to ensure accurate minutes are recorded.  [COVID-19:  Speakers should ensure their name is set when joining the Zoom meeting.  Staff will record names as delegates join the meeting.]
4. Speakers are encouraged to limit their remarks to 5 minutes; however, if they have additional information, they may address Council again after all other members of the public have been heard a first time.

(e) Once the public has had an opportunity to comment, the applicant is given an opportunity to respond to any questions raised. The applicant is requested to keep the response to a total of 10 minutes maximum.

(f) Questions of staff by members of Council must be asked before the Public Feedback Session is closed and not during debate of the bylaw at the next Regular Meeting, unless for clarification.

(g) Final calls for representation (ask three times). Unless Council directs that the Public Session on the bylaw in question be held open, the Chair shall state to the gallery that the Public Session on the Application is closed.

Note: Any applicant or member of the public may use visual aids (e.g. photographs, sketches, slideshows, etc.) to assist in their presentation or questions. Please ask staff for assistance prior to the Session if required.