The Corporation of the City of Grand Forks

Committee of the Whole

MINUTES

Meeting #:
C-2023-01
Date:
-
Location:
7217 - 4th Street, City Hall Council Chambers
Present:
  • Mayor Everett Baker
  • Councillor Zak Eburne-Stoodley
  • Councillor Neil Krog
  • Councillor Deborah Lafleur
  • Councillor David Mark
  • Councillor Christine Thompson
  • Councillor Rod Zielinski
Staff:
  • Duncan Redfearn - Chief Administrative Officer
  • Daniel Drexler - Corporate Officer
  • Kevin McKinnon - Deputy Corporate Officer
  • Kirsty Faramin - Corp./IT Services Assistant
  • Juliette Rhodes - Chief Financial Officer
  • Dolores Sheets - Manager of Development & Engineering Services
  • Graham Watt - Manager of Strategic Initiatives
  • David Bruce - Manager of Inspection & Bylaw Services
  • Jon Wilson
  • Justin Dinsdale - Manager of Capital Projects
  • Ben Stevens - Project Manager, Flood Mitigation Program
  • James Runciman - Fire Chief

​GALLERY


Mayor Baker read the land acknowledgement.

Mayor Baker called the January 9, 2023, Committee of the Whole Meeting to order at 10:00 am.

January 9, 2023, Committee of the Whole

  • THAT the Committee of the Whole adopts the January 9, 2023, agenda as presented.

    Carried

December 12, 2022, Committee of the Whole Meeting Minutes

  • THAT the Committee of the Whole adopts the December 12, 2022, Committee of the Whole Minutes as presented.

    Carried

Copper Sky Associates

Harry Harker, a Copperfield's Living Limited representative, proposed a boundary expansion of Grand Forks city limits, to include 130 acres of developable land. This portion of land currently zoned by the Regional District of Kootenay Boundary (RDKB), to allow development of rural acreage lots, and is located outside of the ALR. Copperfield's Living's vision is to develop an urban style development, incorporating the trail systems already in place, while providing affordable housing as part of the City of Grand Forks.

Presentation submitted described the following regarding the development vision:

  • resolve any conflict with existing properties between development and City of Grand Forks
  • community node consist of residential and commercial opportunities
    • diverse housing options inclusive of single to mid-density in smaller blocks
    • promote active living community by utilization of existing walking and cycling trails 
    • favor vehicular traffic to perimeter of development where applicable
    • waste water management that would not require tie in or immediate tie in to City sewer systems
  • modelled and designed development based on City of Grand Forks adopted OCP
  • if successful, will work with communities and build relationships that benefit both the City and its residents 

Grand Forks International

Chris Hammett presented to Council on behalf of Grand Forks International (GFI). She proposed that a Memorandum of Understanding (MOU) be drafted between the GFI and The City of Grand Forks, for use of the James Donaldson Park fence, along both Central Avenue and Donaldson Drive.

  • source of revenue for the GFI
    • sponsors that provide $1,000 towards the GFI, receive banner on the fence for the year
      • non-sponsors can purchase or rent a placement on fence
    • only source of income during challenge of 2018 flood and recent COVID pandemic
    • revenue has provided funding for:
      • $50,000 in upgrades to kitchen including counters, deep fryers and plumbing
      • improvements and maintaining ballpark including first base, second and third base netting protection
      • air conditioning and air filtration system
      • repaired the one small concession facility damaged due to a recent fire
      • these are all assets of the City of Grand Forks
        • maintained by the GFI with funding received 
        • GFI does not request any other funding from the City

Boundary Country Regional Chamber of Commerce / Discover Grand Forks

Sarah Dinsdale, Executive Director of the Boundary Country Region Chamber of Commerce, (BCRCC), and Shaun Aquiline, Vice President for the BCRCC, presented an update report discussing their Fee for Service update and request as submitted.

Presentation included:

  • overview of members
  • highlights of 2022
  • funding opportunities
  • discover Grand Forks
  • revenue streams other than the City of Grand Forks

2023 Fee for Service request in amount of $30,000 compared to $25,000 in 2022

  • Market District Committee formed to replace the Downtown Business Association (DBA), that stopped operating last year
  • moved to 2023 Budget Process

DownStage Centre Performing Arts Society

Shaun Aquiline presented to Council on behalf of DownStage Centre Performing Arts Society. The society is asking for support in a form of a Fee for Service request to support stage rental costs to host annual events.

Discussion ensued regarding:

  • additional forms of funding other than the City of Grand Forks
  • the funding includes rental of stage, labour and delivery, and lighting
  • benefits to buy stage and rent out to surrounding areas within the Boundary region
  • annual request to promote events in the Grand Forks area

Moved to 2022 Budget Process.

Boundary Excavating / Pennco Engineering

Moved to January 9, 2023 Regular Meeting.

Director Wiese presented and no new activity to report.

Department Managers

Fire Chief provided an update regarding fire equipment:

  • staff of three fulltime during the daytime hours
  • Engine 2A has 15 years of usable service
    • 5 years as a grace period to have time to replace and update
  • budget for a new truck is estimated at $1.2 million

Discussion ensued regarding:

    • clarification of type of truck
    • front end engine
    • city asset
    • RDKB provided funding of $100,000 to purchase a pick up truck so this engine would not have to be utilized for first responder calls

The Manager of Utilities presented the report as submitted. Discussion ensued:

  • equipment at Waste Water Treatment Plan was damaged and was reported December 24 and 25
    • removes sludge off the top of the liquid
  • directed to lagoons to offload demand while repairs are in progress
  • able to investigate the issue
    • temp fixed the "arm" that was damaged
      • need to further drain the plant to repair the issue at a later time
    • discussion ensued regarding the odor complaints:
      • typical 7-8 days of storage
      • should dissipate soon

 Manager of Public Works presented the report as submitted.

  •  operation for the City Park Facility will be operating by end of month

Community Safety Bylaw Officer presented the report as submitted. Discussion included:

  • shelter was full due to extreme weather
  • Whispers of Hope provided hot meals Monday- Friday
  • shelter was found back of Library and removed
    • common materials for shelter during cold weather are use of cardboard
  • proactive approach to reach out to individuals and have a plan for people to have shelter and be indoors when cold weather was coming

Chief Financial Officer presented her report as submitted. Discussion:

  • $26 million of $33 million spent
    • collected a lot of cash and grants funding the DMAF project and received the funds prior to spending reflecting those numbers
  • THAT the Committee of the Whole receives the monthly highlight reports from department managers.

    Carried

Flood Mitigation Team

Manager of Strategic Initiatives presented report submitted.

  • reuse the resources that would have had to go the dump
  • coordinate a program to reuse what we can
  • every house that was moved saved about $23,000 in demolition charges
  • $473,950 in savings by providing this program
  • fire department with potential training exercise on existing homes

Discussion ensued regarding the following: 

  • disposal of existing materials in effected flood plain area
  • reminder that all the materials diverted from the landfill is a success story
  • flood construction level 
    • new OCP speaks to bylaws
    • height of water varied from site to site
    • protected vs non-protected may vary 

 Project Manager of Flood Mitigation Project clarified the following:

  • sub station will kick in well before the water becomes street level
  • sealed system
  • 3 lowest basins in downtown
    • east side of the fire hall along riverside drive
    • as ground water flows down flow
    • sub pumps in all/most businesses downtown have back up power generator 

Regional District of Kootenay Boundary

The Mayor proposed that Council support the Regional District of the Kootenay Boundary (RDKB), and draft a letter to Recycle BC outlining concerns and negative effects that closures of recycling facilities would have on Grand Forks and the Boundary region.

  • THAT Council instructs Staff to send a letter to Recycle BC in support of the RDKB’s concerns over the Packing and Printed Paper Extended Producer Responsibility Plan Consultation Draft.

    Carried

None.

The January 9, 2023, Committee of the Whole Meeting was adjourned at 11:55 am.